Committee Roles
Our clubs, areas, regions, and national organisation are all run entirely by volunteers—and every role, big or small, plays a vital part in keeping the ASC running smoothly and successfully.
Whether you’re helping to plan a club meeting, organise an AGM, manage a website, or promote our activities through social media, there are countless opportunities to develop your skills, contribute to the wider ASC community, and have fun along the way.
This page highlights some of the roles and responsibilities available to members who are interested in getting more involved—from supporting your local club to shaping the direction of the Association at a national level. You’ll also find guidance on:
- Planning engaging club meetings
- Running and preparing for a club AGM
- Area-specific volunteering opportunities (including website management and social media campaigns using Adobe Express)
For a breakdown of the various organisational roles across the ASC, please also visit our What We Do page.
Club Meeting Planning
A well-run club meeting is at the heart of what we do in the ASC—it’s where members learn, practise, grow, and, of course, have fun. Good planning ensures meetings are balanced, engaging, and offer something for everyone—whether they’re new to public speaking or a seasoned speaker.
To support clubs in structuring their evenings, the National ASC Committee has created a draft agenda template that can be used as a guide or starting point. It covers all the essential parts of a typical meeting, including:
President’s Welcome – to set the tone and outline the evening
Chairperson’s Introduction – to guide the audience through the meeting
Warm-Up – a quick and informal speaking exercise to get everyone involved early
Prepared Speeches and Evaluations – the core of the meeting where speakers practise set pieces and receive feedback
Topics Session – impromptu speaking practice, led by a Topics Leader
General Evaluation – an overview of the whole meeting
Business Section – updates, announcements, and any club matters
Clubs are encouraged to tailor the format to suit their members’ needs and interests. Whether you’re following the template closely or using it as inspiration, the aim is the same: to create a welcoming, supportive environment where members can develop their skills and enjoy themselves.
Planning and Running an AGM
Every ASC club is encouraged to hold an Annual General Meeting (AGM)—a vital part of club life that ensures transparency, accountability, and a shared vision for the year ahead. The AGM is your club’s opportunity to reflect on achievements, discuss challenges, elect a new committee, and plan for the future.
It’s also a chance to formally recognise contributions, share reports from club officers, and make sure all members have a voice in how the club is run.
AGMs should be announced in advance and form part of a regular club meeting. Below is a suggested agenda to help structure the event:
Welcome
Apologies for Absence
Approval of Minutes from the previous AGM
Matters Arising from the previous AGM
President’s Report – reflections on the year, achievements, challenges
Treasurer’s Report – including the opening balance, income, expenditure, and closing balance (to be submitted to the President beforehand)
Education Director’s Report – progress and highlights from the club’s speaking activities
Developer Manager’s Report – support and growth activity from the year
Election of Officers and Committee for the upcoming year
National Conference Reminder – including the confirmed date and location
Awards and Recognition – if applicable, celebrating club members
Installation of New President
Proposed Meeting Dates – up to and including the next AGM
Any Other Business (AOB)
Holding a well-organised AGM helps keep your club strong, inclusive, and forward-thinking. It’s also a fantastic opportunity to get more members involved in shaping the club’s future.
Area Specific Volunteering
To make the most of our collective strengths and reduce the pressures on individual clubs, the East Anglia Area has centralised both our website and digital advertising efforts. This not only helps ensure a consistent, professional online presence but also removes the need for every club to manage its own website—something that can be both costly and time-consuming if the right skills aren’t available locally.
Area Website
The East Anglia ASC website is managed at area level by a dedicated Webmaster. This role is ideal for someone with (or keen to develop) skills in WordPress and Elementor, our chosen tools for maintaining and updating the site. The Webmaster ensures content stays relevant and helpful for members and potential visitors alike—so it’s a crucial and rewarding part of our digital presence.
Digital Advertising
We also provide area-wide resources for digital advertising through Adobe Express. This platform offers templates and ready-made materials that clubs can use to promote themselves on Facebook, Instagram, LinkedIn, and X (formerly Twitter).
We’re looking for someone at area level who is comfortable using Adobe Express and can support others by:
Keeping promotional materials up to date
Showing clubs how to access and customise resources
Encouraging digital promotion across platforms
With these centralised tools and support, all clubs in East Anglia can benefit from high-quality digital outreach—without needing to reinvent the wheel.
